Safety Procedures and Links for SY2015-2016

Principals,

Below, please find (and save) safety information for the upcoming school year. Some of this information may need to be shared with your administrative team or other staff members.

1. Each school has been given access in Google Drive to their own safety folder which is titled by your school name. In this folder you will find all of the safety documents you and your staff will need for the upcoming school year. The documents included are:
   1. The Crisis and Emergency Management Plan template for your school
   2. The 2015-16 Title Page
   3. The 2015-16 Master Drill Schedule template
   4. A Safety Report Forms folder. (The Safety Report folder is for your safety chair, which contains blank monthly safety report forms for this upcoming school year.)

2. Reminder- Your completed Crisis and Emergency Management Plan is due by the end of the business day on Friday, August 28, 2015. Attached is the sample Crisis and Emergency Management Plan that has been developed to assist you in completing your school’s plan.

3. **TRAINING** Cortney and I will be holding training sessions and/or walk-throughs with members of our audit team for any new principals (1^st time or new to building) and/or administrators for safety who are interested in getting some individualized input from our audit team experts. To schedule a training session and/or walk-thru at your school contact Cortney Berry at clberry@henrico.k12.va.us. If you are interested in only a walk-through of your building, once you have contacted Cortney, a member of our audit team will contact you to schedule a date and time that works best for both parties. However, walk-throughs will not be conducted after August 28^th.  Below are the dates and times we have set aside for training sessions with Cortney and myself:
   1. July 21^st, 23^rd, 28^th, and 30^th; 8am-4pm
   2. August 4^th, 6^th, 11^th, and 13^th; 8am-4pm

4. This year we are going to have all Safety Committee documents online in Google Drive. In each school’s safety folder, please find two of the three main forms that safety chairs must complete each month. The remaining form is the HCPS Fire and Emergency Drill Form must be completed and submitted to Safety Office email after each drill. Schools will no longer need to complete the Word version of this form, and submit it to the Safety Office via email. Instead, each time a drill is completed at your school, you will simply click on the below link and fill out the Google Form. Once this form has been completed, there is no other steps you need to take. Please be sure to share this information with the person at your school who normally completes the HCPS Fire and Emergency Drill Form. We recommend this link be kept on that person’s desktop, so they always have access to it. Below is the link:

http://tinyurl.com/HCPSDrillForm

5. Please be sure to complete the below form to let us know who your Administrator for Safety and Safety Chair are for the 2015-16 school year. This information must be completed by August 28^th.

Link:  http://preview.tinyurl.com/SafetyPersonnel

As always, do not hesitate to call us if you have any questions. Thanks. ~Chris

Attachment:  CityStreetMiddleSchoolCrisisandEmergencyManagementSamplePlan2015-16

Christine Bailor

Office of School Safety & Emergency Management

3751-D Nine Mile Road

Henrico, VA 23223-0420

804-226-5550 (office)

804-226-5552 (fax)