Effective July 1, 2015, the purchasing thresholds for School Activity Funds are as indicated in the table below. Quotes are required for purchases of $501 or greater. Please contact Debbie Wood at ddwood@henrico.k12.va.us or 652-3640.
School Activity Funds:
Amount Form Requirements
$100 – $500 School PO
$501 – $2,000 School PO minimum 1 quote
$2,001 – $5,000 School PO minimum 3 telephone quotes on appropriate form or 3 written quotes
$5,001 – $15,000 School PO minimum 3 written quotes
$15,001 and Over Notify General Services Notify General Services
Exceptions: postage, vending, warehouse orders, cell phones, field trips (w/approved form), payments to central office, student refund of fees; commercial bus transportation (used contracted company), sole source, education (workshops, seminars, coursework, etc.) Finance Manual Section IX. H.
Fundraisers: Option 1 for fundraisers offering similar products, obtain and submit appropriate telephone or written quotations; Option 2 Meet with various companies at the beginning of the school year and make selection. Maintain list of companies attending the meeting and document why company chosen. Finance Manual Section IX. I. 2.
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