Attached is the information that some of you will need to key hours related to School Improvement funds. The work/leave types will be available for timekeeper entry in OTL by 11am on Tuesday, January 13, 2015.
If the employee you wish to report hours for School Improvement (SI) tutoring has an active assignment as a SOL Tutor, you may use that assignment to pay for SI tutoring. Once you select the appropriate position for time reporting, use the SI work/leave code to report hours worked. See attached document for clarification of School Improvement work/leave code.
For a new hire to work as an SOL tutor, a Temp 2 Form will be required to set up the assignment.
Please be aware that all new hires must complete the new hire training through HCPS Human Resources. Any hours reported for part-time and temporary employees must be in compliance with the Affordable Care Act (ACA) limits as established by HCPS.
To report hours for a full-time employee conducting SI tutoring without an established SOL Tutor assignment, an employee’s full-time position may be used with the appropriate SI work/leave type. This action is possible due to the special eligibility criteria associated with SI tutoring. Please remember overtime hours for non-exempt employees are to be reported in accordance with established Fair Labor Standard Act (FLSA) requirements.
School Improvement Staff Development Participant and Instructor
Hours for full-time teachers participating or instructing staff development classes for SI should be reported using an employee’s full-time position with the appropriate SI work/leave type.
If a substitute is required for a teacher participating in a SI training, enter the employee’s absence into SubFinder using absence code 006 – School Related Leave. Fill in the miscellaneous code with authorization 055 for School Improvement.
Any questions related to time reporting should be directed to otlhcps@henrico.k12.va.us
Links to attachments:
School Improvement Tutoring OTL instructions
Individual Sign In/Out Timesheet
SubFinder Procedures for Permanent Subs
School Improvement OTL Work Leave Types…TK
FROM: Vera A. Huxtable
Message from Suzanne Nowak
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